Costpoint Online Help

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UDT Options Subtask

Use the UDT Options Subtask to configure the user-defined tables (UDTs) for Deltek Time.

The UDT labels display as specified in the Configure General Settings screen. There are specific guidelines for how these UDT tables must be configured for certain financial systems.

Attention: Please see the Deltek Time Collection Getting Started Guide for more information.

Table Window

Field Description
UDT Code This non-editable column displays the UDT code.
Label

This non-editable column displays the label defined in the Configure General Settings screen, depending on the locale being viewed.

Required

Select this check box to make this field a required entry on the timesheet. The UDT01 and UDT10 Required columns are always checked and cannot be changed.

Default

Select this check box if you want the UDT ID default to be calculated. The default will come from the employee's history record, if one is present. If not, the system will default to the first valid UDT value based on the ID.

Validate

Select this check box if you want the UDT value to be validated during timesheet entry. If you are not using the UDT, this check box is disabled. There are numerous validations that can occur when you exit a cell. Following are a few examples:

The UDT that is supplied must exist in the appropriate UDT table.

The UDT01 must have a "Timesheet" or "Both" Type in the UDT01 Types screen.

The UDT must be active.

The UDT must allow charging.

Depending on the selected linkage, appropriate records must exist in the link tables.

A UDT that works in conjunction with a Costpoint company must have a UDT company that matches the employee's company.

Note: The UDT01 and UDT10 > Validate columns are always selected and cannot be changed.
Show

Select this check box if you want the UDT to display on the timesheet.

Print

Select this check box if you want the UDT to appear on printed copies of the timesheet.  The first six UDTs that are used and designated for printing are printed on the timesheet.

Export Filter

For each UDT you are using, you can indicate in this table if you want to export charges entered for any of the UDT codes. You can also list codes in Export Filter that you do not want to export.

If you have a UDT value that you do NOT wish to export, enter that value in the appropriate UDT cell to remove it from those timesheets that contain it.

If you have a range of UDTs that should not be exported, you can use a wildcard character to remove values that start or end with a specific character or characters. Enter a “%” after the characters to remove any UDT that starts with those characters. Entering the % before the character or characters filters out any UDT that ends with those characters.

Note: Select the Recast UDT10CS check box if you want the option to reassign hours entered for one UDT10 code to another for labor distribution purposes when exporting time to another application.
Export

Check the Export check box for those UDTs you want to export. If Export is checked, Time & Expense will export all UDT codes of that type, except for any you specify in Export Filter.